Technology and the internet continue to be a boon for businesses, providing increased productivity, communication across vast distances and a high return on investment while reducing expenses. However, as useful as these innovations like tablets, smartphones, and cloud computing are to businesses, they ideally present increased security concerns. Scammers, hackers and identity thieves are always out there trying whatever they can to attack your business. That being said, it’s important to ensure your IT systems are secure with the following tips.
When we think of IT systems security, most people do not consider the physical security of their equipment. Is the room or building secured with burglar and smoke alarms? Are the computers secured to the desks or are all portable gadgets hidden from sight when not in use? Can individuals walk in and out without frisking?
If you wish to connect to the internet from a public hotspot in order to access your business network, always check whether it’s a trusted network or through a trustworthy supplier.
In this day and age, this may seem obvious, but most of the cyber attacks out there are usually a result of weak passwords. Access to all IT systems as well as sensitive data should be protected by unique usernames and passwords alike. You should use strong passwords with a combination of lowercase and uppercase characters, symbols as well as numbers. This will help you defend your business network from hackers who are constantly trying to gain access to networks protected by commonly used passwords.
It’s also advisable to use different passwords for different sites. Password management software like LastPass is excellent for this as you do not need to remember all of them. For further security, implement security questions protocols. This will give hackers a hard time when it comes to unauthorized password recovery.
Good Practice Policies
All members of the staff should get induction into the security policies of the company when they join. It is advisable to have these policies in place:
1. An acceptable use policy for PCs and smartphones. It should ideally discuss the replacement for stolen or lost devices.
2. A password policy that requires everyone to keep their passwords out of sight, secure and a secret.
3. If the employees utilize their gadgets for work, then a Bring Your Own Device policy needs to be implemented. The policy should explain what they can do with their gadgets, what is allowed to be installed in them as well as the actions that need to be taken should the device get lost or stolen.
Managed Network Security
For the best possible security you can engage a company to provide a total network security service. They’ll handle all of your security needs and provide support in the even of any issues.
Cloud services are not always available and as a business, you need to be ready for this. Consider the data that you wish to store on the cloud and how its inaccessibility of that information may affect your company’s ability to run.
Make a secure backup of the most important data, so that you can be able to access it even if there’s cloud computing failure. However, do not store it on a USB and carry it around. Offline backup copies need to be kept in an external hard drive, encrypted and stored off-site.